| General Meetings | |
| * at the first AGM accepts committee nominations | Reg 19(2)(b) |
| * chairs general meetings | Reg 48(1) |
| * knows who can vote | Reg 83 |
| * puts proxies before meetings for admittance | Reg 98-105 |
| * rules motions out of order if necessary | Reg 81(1) |
| * gives reasons for rulings | Reg 81(2) |
| * accepts procedural motions and motions to correct minutes | Reg 81(1)(b) |
| * declares whether or not a quorum is present | Reg 82(2) |
| * adjourns meetings for lack of a quorum | Reg 82(3) |
| * at an adjourned meeting he/she may constitute a quorum alone | Reg 82(4)(a) |
| * acts as the subsidiary scheme representative if none has been appointed by the subsidiary scheme | Reg 85(3) |
| * accepts voting papers not later than the start of the meeting; | Reg 87(2) |
| * decides whether a ballot should be taken to ensure there is an accurate count of votes cast at a general meeting | Reg 87(2)(b) |
| * submits to general meetings only business set out in the agenda and on the voting papers | Reg 87(5) |
| * accepts amendments to motions | Reg 94(1) |
| * accepts motions to change the insurance arrangements | Reg 77(3)(b) |
| * conducts a secret ballot on a motion if the committee recommends that a motion be decided in that way | Reg 88(1) |
| * understands types of resolutions required | Sect 105-107 |
| * declares the results of voting at general meetings | Reg 93(1) |
| * when declaring the results of voting, states the votes for, against and abstaining | Reg 93(2) |
| * knows how to conduct a poll | Sec 109-110 |
|
Conducts elections for committee meetings:
| |
| for open ballots - | |
| (a) scrutinises details to ensure each person has the right to vote | Reg 25(1)(a) |
| (b) removes any ballot papers which are in envelopes | Reg 25(1)(b) |
| for secret ballots - | |
| (a) scrutinises details to ensure each person has the right to vote | Reg 25(2)(a) |
| (b) removes ballot-papers from particulars envelopes or removes tabs | Reg 25(2)(b) |
| (c) removes the ballot-papers from the ballot-paper envelopes | Reg 25(2)(e) |
| for open and secret ballots - | |
| (a) records the count of votes in the meeting minutes | Reg 25(3) |
| (b) if only 1 person is nominated for an executive position, declares the person elected unopposed | Reg 26(1) |
| (c) if no nominations are received for an executive position, calls for and accepts nominations from those at the meeting or in writing from non-attendees | Reg 26(2) |
| (d) if more than 1 person nominates for an executive position, conducts a ballot for the position | Reg 26 |
| (e) if 2 or more persons receive equal votes, decides the outcome by chance, in the way the meeting decides | Reg 26(4) |
| (f) if the number of persons nominated as ordinary members plus the elected executive members is not more than the number required, declares those persons elected as ordinary members | Reg 27(3) |
| (g) if the number of persons nominated as ordinary members plus the elected executive members is fewer than the number required , to bring the total to the number required, calls for and accepts nominations from those at the meeting or, in writing from non-attendees | Reg 27(4) |
| (h) if the number of persons nominated as ordinary members plus elected executive members exceeds the number required | |
| - scrutinises the details of the candidates | Reg 27(6) |
| - declares those with the highest number of votes elected | Reg 27(7) |
| (i) if 2 or more persons receive equal votes, decides the outcome by chance, in the way the meeting decides | Reg 27(8) |
| (j) allows time for votes to be cast, announces the close of the ballot, and proceeds to the count | Reg 24(4) |
| (k) allows candidates or their scrutineers to watch the count | Reg 24(5) |
| (l) declares the results of voting | Reg 28(1) |
| (m) states the number of votes cast for each candidate | Reg 28(2) |
|
Committee Meetings
| |
| * acts as an executive member of the committee | Reg 9(1)(a) |
| * calls committee meetings in the absence of the secretary | Reg 44(1)(a) |
| * when calling a requested committee meeting, acknowledges receipt of the request for a meeting | Reg 44(4) |
| * ensures that at least one committee meeting is held each year to prepare the agenda for the annual general meeting | Reg 76(1) |
| * ensures that restricted matters are not dealt with at committee meetings and that remuneration of committee members is dealt with correctly; | Reg 42 |
| * understands the limits that apply to committee spending | Reg 151 |
| * chairs all meetings | Reg 48(1) |
| * may appoint another person as a proxy | Reg 100(1) |
| * understand the use of proxies | Regs 99-105 |
| * declares whether or not a quorum is present | Reg 49(1) |
| * only proceeds to a vote if a quorum is | Reg 52(3) |
| * submits to meetings the agenda items | Reg 47(1) |
| * accepts other items of business raised at the meeting | Reg 47(2) |
| * deals with conflicts of interest | Reg 53 |
|
Other Duties
| |
| * accepts summons and other legal process | Sec 315 |
| * witnesses and signs documents when the seal is applied | Reg 192(3) & (4) |
| * is properly informed regarding agreements with body corporate managers, service contractors and letting agents | |
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